IAS UK College Coordinator

Location: Belfast, United Kingdom

Thales is a global technology leader with more than 83,000 employees on five continents. With over 7,500 people in the UK, operating across defence, space, aerospace, and digital security, we help build a future we can all trust. Thales supports the security and stability of our nation by providing extraordinary technology to our customers, as well as delivering social value to the UK with our products and services.

UK College Coordinator

Belfast

Primary Purpose of Role:

The IAS UK College Coordinator plays a pivotal role in supporting the Integrated Airspace-protection Systems (IAS) UK College by providing business administration support to the overall Academy team in the delivery and management of key activities and initiatives within IAS UK College. The role will be expected to provide highly proactive business support and be able to continually demonstrate effective partnering with members of the Academy Team. In line with our strategy to employ, develop and retain talented people, we are looking to recruit an IAS UK College Coordinator who will support the IAS business in attracting, developing and retaining employees in IAS and facilitating their onboarding and development.

The role requires strong organisational skills, proactive problem-solving, and the ability to liaise effectively with stakeholders across Thales IAS, Thales UK and external partners.

The role holder will work closely with the Academy Manager, Early Careers Managers and the Social Value Manager. Supporting the recruitment, retention and development of future colleagues and leaders will be a priority for this role.

Principle Relationships

The IAS UK College Coordinator will need to build strong working relationships and partner closely with the IAS UK Academy Manager and Team as well as the Future Talent UK team and TLC Team.

Main Responsibilities Include:

• Supporting the Academy team with business administration, co-ordinate activities and events

• Dealing with general enquiries into the IAS UK College inbox, providing timely, professional responses.

• Support with event management of both internal and external events including Recruitment Assessment centres, Pathway to success celebration and Insight Evenings

• Event attendance and support to team members on the day of events to ensure smooth running.

• Responsible for coordinating the onboarding and induction of new starters including creating welcome boxes, managing induction schedule and rotas.

• Data entry, monitoring and reporting on IAS UK College initiatives.

• Engage and foster positive relationships with partner organisations such as SERC and internal stakeholders (Future Talent UK Team)

• Co-ordinate learning programmes such as Skills for Success and HLA Leadership programme, liaising with key stakeholders for delivery of training.

• Produce accurate records and documents including: emails, letters, reports and proposals.

• Undertakes and leads projects/initiatives as and when required ensuring plans are in place to successfully deliver on projects/initiatives.

• Ensure all activities align and compliment Thales UK activities already in place.

Experience and Skills

We are looking for a highly organised and proactive individual with excellent administrative skills. The ideal candidate will be competent in prioritising, able to problem solve and possess project management skills. You will be curious, able to actively listen and extract information and insights. You will enjoy working in a collaborative environment, showing resilience and putting the employee experience at the heart of what you do.

Able to attend external events as required.

You will be required to use Microsoft Office and should demonstrate proficiency with Microsoft Word, Outlook, PowerPoint and Excel.

Desired attributes:

• Demonstrates high level of business awareness, excellent communication skills (verbal and written) and ability to interact effectively, courteously and professionally both within internal and external customer communities

• Able to prioritise workload and complete work within agreed timescales to outstanding quality requiring minimal rework/no rework.

• Must be able to work independently. Self-motivated and enthusiastic.

• Have outstanding organisation skills. Ability to meet stretch deadlines and demands of the team.

• To be proactive in finding solutions to problems.

• Ability to ‘think on feet’ and make last minute decisions working within pressurised situations.

• Able to deal with people at all levels of the organisation.

• Handles confidential and sensitive information in a discrete and controlled manner.

• Advanced skills in MS office software (Outlook, Word, Excel, & PowerPoint).

• Effective personal organisation and an ability to remain composed and focused under pressure.

• Strong understanding of the Academies @ Thales framework and Future Talent model.

What We Can Offer

We are committed to giving you opportunities to be your best. We believe in embracing the passion and potential of our people, and to achieve this we offer market leading training, development and experiences, along with the opportunity to be mentored and coached by some of the smartest minds in the industry. We hire from within as our first priority, so you will have a myriad of opportunities within our diverse, global organisation.

If you are interested in this role, we would encourage you to have informal chat with the Talent Acquisition Partner.

Thales is an equal opportunities employer and diversity and inclusion are integral to the success of Thales.

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At Thales, we ensure equal opportunities, pay and working conditions for all. The benefits we offer include private medical insurance, buying or selling annual leave, cycle to work schemes, employee discounts, paid volunteering day, stocks and shares, annual bonus and much more depending on the role. Read more about our benefits here.

We are committed to creating a workplace where everyone feels valued for who they are and the unique strengths they bring. Discover more about our programmes, employee networks, wellbeing policies, and inclusive features here.

If this role isn’t quite right for you, we encourage you to join our talent community where your details will be shared with our recruitment teams for other potential opportunities. Join the Talent Community here.

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