AP Accountant

Location: Tokyo, Japan

Thales is a global technology leader trusted by governments, institutions, and enterprises to tackle their most demanding challenges. From quantum applications and artificial intelligence to cybersecurity and 6G innovation, our solutions empower critical decisions rooted in human intelligence. Operating at the forefront of aerospace and space, cybersecurity and digital identity, we’re driven by a mission to build a future we can all trust.

Present in Japan since 1970, Thales promotes technological innovation and is an active and recognised partner for the development of Japanese infrastructure. Our strategy focuses on strengthening local partnerships and collaborating with key Japanese industrial players to address global needs as we continuously establish a dynamic and skilled workforce.

Job Summary:

The AP Accountant is responsible for ensuring accurate and timely processing of supplier invoices, expense reports, and payments while maintaining compliance with company policies, tax regulations, and accounting standards. This role plays a critical part in managing cash flow, vendor relationships, and financial reporting.

Key Responsibilities:

1. Supplier Invoice Processing & Validation

- Receive, review, and verify supplier invoices for accuracy (e.g., PO matching, tax compliance, approvals).

- Resolve discrepancies (e.g., pricing, quantities, or missing documentation) with vendors or internal stakeholders.

- Ensure invoices are coded to the correct general ledger (GL) accounts and cost centres.

2. Payment Processing

- Prepare and process payments (e.g., ERP entries, wire transfers) in accordance with payment terms.

- Prioritize payments based on due dates and vendor agreements.

- Maintain payment records and ensure audit trails are complete.

3. Vendor Management

- Manage vendor master data (e.g., banking details, tax IDs, contact information).

- Respond to vendor inquiries regarding payment status, discrepancies, or documentation.

- Reconcile vendor statements and resolve outstanding balances.

4. Month-End & Reporting

- Assist with month-end closing activities, including accruals, reconciliations, and AP aging reports.

- Prepare AP-related journal entries and ensure accuracy in financial statements.

- Support internal and external audits by providing documentation and explanations.

5. Compliance & Controls

- Ensure compliance with IFRS/GAAP, and internal controls.

- Verify tax compliance (e.g., consumption tax, withholding tax).

- Follow Thales Group policies (e.g., delegation of authority, procurement guidelines).

6. Process Improvement

- Identify opportunities to streamline AP processes (e.g., automation, digital workflows).

- Collaborate with Procurement, Treasury, and IT teams to enhance efficiency.

7. Expense Management

- Process employee expense reports (e.g., travel, reimbursements) in compliance with company policies.

- Validate receipts and approvals.

Qualifications & Skills

1. Education & Experience

- Nissho Bookkeeping Certification Level 2 or equivalent proficiency.

- 2+ years of experience in Accounts Payable or general accounting (preferably in a multinational corporation).

- Experience with ERP systems (e.g., SAP byDesign) is a plus.

2. Technical Skills

- Proficiency in Microsoft Excel (e.g., pivot tables, VLOOKUP).

- Knowledge of basic tax regulations (VAT, withholding tax, etc.).

- Experience with internet banking systems.

3. Soft Skills

- Strong attention to detail and analytical skills.

- Ability to meet deadlines in a fast-paced environment.

- Excellent communication (written/verbal) for vendor and internal stakeholder interactions.

- Problem-solving mindset and ability to work independently or in a team.

4. Language

- Fluency in Japanese and English at a minimum business proficiency level is mandatory.

At Thales, we’re committed to fostering a workplace where respect, trust, collaboration, and passion drive everything we do. Here, you’ll feel empowered to bring your best self, thrive in a supportive culture, and love the work you do. Join us, and be part of a team reimagining technology to create solutions that truly make a difference – for a safer, greener, and more inclusive world.