Sr HRIS & Payroll Analyst

Job Description:

Job Title: Sr HRIS & Payroll Analyst

Department: Human Resources

Reports to: Payroll Supervisor

Direct Reports: 0

Location(s): Philadelphia, PA

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1. Summary of Position:

The Senior HRIS & Payroll Analyst is responsible for supporting accurate and timely payroll processing while maintaining the integrity, accuracy, and consistency of employee and payroll data across Workday and ADP. Reporting to the Payroll Supervisor, this position serves as a senior functional resource for payroll operations, HRIS data management, system reconciliation, reporting, troubleshooting, testing, and process improvement.

Payroll is processed in ADP, while Workday serves as a key source of employee and HR data. The Senior HRIS & Payroll Analyst works closely with Payroll, HR, Benefits, Finance, and other stakeholders to ensure employee changes are accurately reflected across systems and that payroll-related data is complete, properly authorized, and reconciled.

2. Essential Duties and Responsibilities:

1. Payroll Processing & Validation (ADP) – Support end-to-end payroll processing in ADP, including reviewing payroll inputs, employee changes, earnings, deductions, taxes, direct deposits, and other payroll transactions. Perform pre- and post-payroll validation and identify and resolve discrepancies prior to payroll finalization.

2. Workday & ADP Data Integrity – Maintain and monitor employee and payroll-related data across Workday and ADP. Perform routine audits and reconciliations to identify missing, inaccurate, or inconsistent information and coordinate corrections to ensure alignment between systems.

3. Payroll Reconciliation & Auditing – Perform detailed payroll reconciliations, variance analysis, control reviews, and payroll audits. Research unusual or material changes in gross-to-net payroll, deductions, taxes, employee populations, and other payroll results.

4. System Interfaces & Integration Monitoring & Testing – Monitor data feeds and interfaces between Workday, ADP, and related systems. Review interface results and error reports, troubleshoot failed or inaccurate records, coordinate corrections, and escalate technical issues as appropriate. Develop test scenarios, validate results, document issues, and support user acceptance testing and implementation activities.

5. Payroll & HRIS Reporting and Analytics – Develop, run, and validate recurring and ad hoc reports from Workday and ADP to support payroll processing, reconciliations, audits, management requests, compliance activities, and business decision-making. Analyze data to identify trends, anomalies, and opportunities for improvement.

6. Payroll Tax Compliance & Notice Resolution – Monitor federal, state, and local payroll tax requirements to support accurate and timely filings and payments. Research and resolve tax notices, discrepancies, and agency inquires in coordination with ADP and applicable tax authorities. Assist with necessary updates to maintain compliance.

7. Payroll Compliance & Controls – Support payroll compliance and internal controls by following established payroll procedures, maintaining appropriate documentation, protecting confidential employee information, and assisting with internal and external audits. Help identify control gaps and recommend corrective actions.

8. Issue Resolution & Functional Support – Serve as a senior resource for complex payroll and HRIS questions. Research and resolve data, system, and payroll discrepancies and partner with HR, Benefits, Finance, employees, managers, ADP, and other stakeholders as needed to resolve issues.

9. Process Improvement & Documentation – Identify opportunities to improve payroll and HRIS processes through standardization, automation, stronger controls, and improved data quality. Develop and maintain standard operating procedures, job aids, process documentation, and audit procedures.

3. Qualifications for Position:

A. Education

Bachelor’s degree in Accounting, Finance, Human Resources, or related field (or education/experience equivalency)

B. Experience

5+ years of progressive payroll experience, including exposure to multi-country payroll administration preferred. As well as HRIS

C. Competencies & Attributes

1. Strong knowledge of US payroll regulations and compliance requirements.

2. Experience with payroll in Canada, Mexico, and other internation countries strongly preferred.

3. Excellent verbal & written communication skills.

4. Strong analytical skills; advanced proficiency in Excel required

5. Ability to maintain a high level of confidentiality

6. Demonstrated ability to foster a respectful, collaborative, and team-oriented environment.

7. Advanced knowledge of HR Information Systems, specifically ADP, ETime, and Workday.

Primary Location:

US - Philadelphia

Contract Type:

Permanent

Hybrid Working:

Hybrid